Employee Appreciation

How To Welcome New Employees To The Team (Plus 24 Example Messages)

August 24, 2023
min read

When it comes to how to welcome a new employee to the team, you have to make a great first impression and show that your company values its employees. To do this, you need to have a good welcoming process that makes them feel comfortable and excited, setting both them and your business up for success. 

In this article, we’ll look at why it’s so important to welcome your new employees and some best practices to get it right every time. Not only that but we’ve provided a list of excellent welcome messages to ensure new employees feel at home right from the get-go. 

The Importance Of Welcoming A New Employee To The Team

When you have a new employee joining your team, you have the chance to make a strong first impression. The way they start at your company can significantly impact what their time as an employee looks like. 

Successful onboarding can impact retention and productivity in the long term. In fact, employees that have a well-structured onboarding process are 58% more likely to stay with the company for three years. And any good onboarding experience starts with welcoming your new hire. 

Welcoming your new employee shows that you appreciate them and are excited to have them on the team. It is also key to introducing them to the company culture.

By making new employees feel welcomed and included from the very beginning, you can create a stronger company culture. When people feel part of something, they are more invested in having it succeed. 

So welcoming new employees makes them feel valued and more involved in the company, which boosts employee engagement. This reflects directly on retention and productivity. 

Best Practices And Ideas For Welcoming A New Employee To The Team

The best employee welcome balances the emotional and practical aspects of starting a new job. Sending a warm message to welcome your employees is a vital starting point. In addition to this, you want to demonstrate your company’s efficiency by providing thorough onboarding.

Have A Structured Onboarding Process

The best way to get the welcome process right is to have a structured onboarding process. Every new hire should receive the same basic onboarding and then additional resources as necessary. 

Having a standard employee welcome pack is a great way to reduce the stress of preparing for onboarding every time you have a new employee becoming part of the team. It ensures that new employees get everything they need to get started including relevant resources and corporate swag

In your onboarding, make sure that you give them all of the basic information about both their role and the company in general. While you don’t want to overwhelm them with information, they must understand their role in the context of the company.

Welcome Message

When it comes to welcoming a new employee, the welcome message is the starting point of the whole process. It is crucial to give them a welcome message that feels enthusiastic, authentic, and tonally aligned with your company culture. 

You need to decide what form your welcome message will take. You could do a handwritten card, a welcome letter, or even a message on your communication platform. You might want to do a more formal message from the company as a whole in a welcome email and then a warmer message from the team they’ll be joining. 

There are so many different ways to do a welcome message, and it can feel very overwhelming to do it right. That’s why we provide a list of example messages later on in this article so that you can easily compose the perfect welcome message. 

Welcome Gift

In addition to a welcome message, giving new employees a gift is an excellent way to make them feel welcomed and excited to work for your company. There are many welcome gift ideas to choose from, from practical things like USB ports to tasty treats. 

You can get ideas online, but also speak to your current employees and think about what you know about your new hire. The more specific the gift is to them, the more seen and welcomed they will feel.

The best welcome gift is a welcome pack that includes several items, so it can tick multiple boxes at once. This is a chance to give your employees things they may need for their new role as well as other nifty items. For example, you can include a good notebook and pens, a water bottle, snacks, headphones, etc. 

Another excellent inclusion is branded company swag. Free items are always a hit, and, especially when joining a new company, swag can make you feel like one of the team. This works even better if you have other employees regularly wearing swag.

Display Company Culture

Your welcome needs to be in line with your company culture and set the tone for the new hire’s experience. If you are a more corporate firm, your welcome is likely to be more formal. There is nothing wrong with that, but you need to be tonally consistent.

On the other hand, if you’re a startup that has a more relaxed work culture, your welcome can reflect this. The wording of your message can be more casual, as in some of the examples we’ll provide below. 

The way you welcome new employees will help them to understand what their experience at the company will be like going forward. 

Convey Competence

A vital part of your welcome is to show the new employee that you are well-organized and competent. This is reflected in the quality of your welcome, but also the comprehensiveness of your onboarding process. 

For example, you don’t want your new team member to show up on their first day and not know how the parking situation works or have issues getting into the building. Be sure to anticipate any needs or queries they will have, and provide necessary information well in advance.

When it comes to onboarding best practices, be sure to start the onboarding process before they arrive on their first day. You want to make joining the team as smooth as possible.

Meet The Team

In addition to welcoming them and providing a good onboarding, you shouldn’t neglect the social aspect of someone joining the team. You need to decide if the welcome message comes from the company itself, a manager, or fellow team members.

Again, this will look different depending on your company culture. But to make sure that your new employee feels welcomed socially, don’t just introduce them to the rest of the team, but make individual introductions to people they’ll be working with. This helps them feel less like a fish out of water in a new space.

A Welcome Lunch For New Employees

A great way for your new hire to meet the team and get to know their colleagues is by organizing a welcome lunch. Depending on your budget, this could simply be gathering in a conference room with some or you can make more of an occasion of it and take the team out to a restaurant. 

If you have a remote team, then arrange for everyone to have food delivered and join a video call to enjoy lunch together. This is a great way to break the ice and make your new employee feel welcome.  

Assign A Work Buddy

Another great way to make new hires feel more welcome is to assign them a work buddy. They will naturally have many questions for their manager, but it’s helpful to have peer support as well. 

Having a designated person to ask questions also helps new employees to feel more comfortable and allows them to start bonding with colleagues. 

Digital Introductions For Remote Teams

With digital communication being so prevalent in the workplace, it’s important to make new employees feel at home on your communication platform. Send a message introducing them and welcoming them to this space. 

Sending the first message can be daunting, so setting it up so that they can send a simple “Hey everyone, thanks for the welcome! I’m excited to join the team.” takes a lot of pressure off them.

If your team works remotely, then digital introductions will replace meeting the team. This means that you need to do more to make your new employee feel welcome. You can get the new employee and the current team to type up messages introducing themselves or even get your team to record a video. 

24 Welcome To The Team Message Examples

With so many different ways to welcome a team member, we’ve set up a few categories of welcome messages. It’s a good idea to go through all the examples and mix and match them to come up with the perfect welcome message for your new employee. 

Formal Welcome Messages

  1. Dear [name], welcome to [company]. We are excited to have you on board and look forward to working together. Please consult your onboarding pack, and contact [employee] with any queries.
  2. Good day, [name]. It is with great pleasure that we welcome you to [company]. We are excited that you decided to join our team and look forward to hearing your ideas. 
  3. Dear [name], welcome to [company]. We look forward to having you on our team and are excited to see you bring your skillset to the job. We were impressed by your [interview], and do not doubt that you’ll thrive in this fast-paced environment. 
  4. Welcome, [name]. We are very happy to have you as part of our [department] team here at [company]. Based on your experience in [area], we look forward to seeing your contributions to our team. 

Informal Welcome Messages

  1. Hey there, [name]. It’s great to have you join us here at [company]. You’ll be working with a fantastic team and we’re sure you’ll fit in in no time. Shout if you have any questions!
  2. Welcome to [company], [name]! It’s exciting to have you on board. I loved how passionate you were in your interview and can’t wait to work with you. I think your expertise in [area] is going to make you a brilliant addition to the team!
  3. Hi, [name]. I’m so excited to work with you, especially considering your skill in [area]. It’s great to have you on board. 
  4. Welcome onboard, [name]! We’re so happy that you’re joining us. You’re an excellent fit for our team, and we can’t wait for you to meet everyone this afternoon. 

Welcome To Digital Spaces

  1. Hey everyone! This is [name], our newest member of the team who’ll be working on [XYZ] project. [name] has a background in [relevant area], and we’re excited to see what they bring to the team. In their spare time [name] loves to [hobby]. Let's all make [name] feel welcome, and show them what it means to be part of the [company] team!
  2. Morning team! We’ve got a new team member joining us today! Let’s all make [name] feel welcome, and show them what it means to be part of [company]!
  3. Hey [team nickname]! In exciting news, today [name] is joining our team. They are passionate about [relevant interest] and will be working on the [project]. We’ll have our regular meeting at [time] so we’ll welcome [name] in person then. 
  4. Everyone, meet [name], our newest team member. They are great at [skill] and they also love to [hobby]. Let’s all send our best meme or GIF to welcome them aboard, and show them how great this team is. 

Comment On Their Skills

  1. Dear [name], welcome on board! We are very happy to have you joining us, particularly because of your many years of experience in this field. I look forward to hearing your insights on upcoming projects.
  2. Hi there, [name], and welcome to the team. It’s so great to have you on board! Your experience in [field] is impressive, and there is no doubt you’ll be a valuable asset to the team.
  3. Hey, [name]. Welcome aboard! While you’re still relatively new in [field], you are passionate and willing to learn, and that’s exactly what we’re looking for here.
  4. Welcome to the team, [name]. Your academic track record is impressive, and I’m looking forward to seeing how you translate that drive into your budding career. 

Highlight Company Culture

  1. Welcome, [name]. It’s very exciting to have you join the team at [company]. We’re a close-knit team that works hard but also knows the importance of having fun. With your dedication and sense of humor, we know you’ll fit in perfectly. 
  2. Hi, [name], and welcome to [company]. We’re very excited to be a part of your professional journey and look forward to growing with you. 
  3. Hey there, [name]! Welcome to [company]. We see ourselves as a family as well as a team and value open communication. If you’re struggling with anything, please come talk to me. Don’t forget to read up about our employee wellness program in your welcome pack. 
  4. Welcome aboard, [name]! It’s great to have you on the team. We love your creativity and forward-thinking. You’re a great fit here at [company] where we focus on innovation and refining our processes. 

Invite Them To Ask For Help

  1. Welcome to [company], [name]. We’re so glad to have you on board and look forward to seeing your passion in action. We’ve given you the onboarding pack, which has everything you need to know to succeed here. At [time], [employee] will come to fetch you for your tour, and you’ll be able to ask any questions you have.
  2. Welcome to the team, [name]! Once you’ve gone through your onboarding pack, let me know if you have any questions or concerns. I want to make sure you feel as comfortable as possible before you hit the ground running. 
  3. Hey, [name], it’s great to have you on board. We want you to feel welcome so shout if there is anything we can do to help you settle in!
  4. Welcome aboard, [name]. We’re thrilled to have you join us, and I know the team is excited to meet you. We’ll have a team coffee today at [time]. And don’t forget, I’m here if you have any questions. I know how overwhelming the first few days of a new job can be. Let’s make your start at [company] smooth sailing. 

The Bottom Line

The way you welcome a new employee to the team sets the tone for their whole experience at your company. Start on the right foot by making them feel welcome with a thoughtful welcome message as part of your onboarding process.

Having a solid plan of how you want to become new employees is the key to success. With these tips, your new hires will feel at home in no time! 

Want to make your welcome even better? Make sure you send a thoughtful welcome kit to your new employee. It shows you value your employees and can help set them up for success! Check out PerkUp to easily put together employee welcome kits as well as appreciation rewards, company swag, and more. 

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