Work Anniversaries

How To Create The Perfect Work Anniversary Invitation

June 3, 2022
min read

Depending on your company culture and the milestone, you might celebrate work anniversaries by organizing a happy hour, a meal out, a virtual get-together, or a formal event for the employee in question.  

If you’re planning on inviting colleagues or family, you will need to create a work anniversary event invitation to send to them.

Designing a formal invite will emphasize how meaningful the anniversary is and that your business takes employee recognition seriously. 

To help with planning, we have put together some ideas on how to create an invitation that resonates with the person you’re celebrating.

Why Is A Work Anniversary An Important Occasion?

Work anniversaries are noteworthy milestones that all companies should acknowledge. They signify that the organization and its employees have managed to work together through challenges and successes to keep the business running.

More importantly, they are a way to recognize each person within the organization and show them appreciation for their contributions.

Successful companies make an effort to celebrate their greatest assets – their employees. Whether that’s accomplished by organizing an event, giving a gift, or sending them a reward they’ll love; the show of appreciation fosters employee loyalty. 

How To Create A Work Anniversary Invitation

Start With The Basics

To start, jot down all the important information that needs to be included in the work anniversary invitation.

For this, we will refer to the 5 W’s: What, Who, Where, When, and Why.

First, what is the name of the event? Is it your employee’s 1st or 10th anniversary?

Second, who will be hosting the event? This will usually be your company. It can also be the specific department the person works in, for example, Human Resources.

It might also be a business head or the person’s direct manager.

Third, where will you be hosting the anniversary party? This is where you need to indicate the event location. It could be in the conference room, at a restaurant, or another venue. 

Fourth, when will you host the event? This includes the specific date and time. If you’re hosting a virtual event for a global workforce, be sure to indicate the time zone.

Last, why is the event being held? Elaborate in more detail the ‘what’ of the occasion. In this case, it’s to mark the day an employee joined your company. 

Related: How To Choose The Right Work Anniversary Cake

Add In Other Relevant Information

You can also add additional information, such as:

  • The dress code (casual or formal)
  • Can employees bring guests? 
  • Will there be any special offers or incentives at the event?
  • Do employees need to bring something to the event (e.g., extra snacks)?
  • The catering information
  • RSVP information

Work Anniversary Wording Ideas

When writing, keep the employee’s personality and status within the company in mind. Here are a few ideas to inspire your anniversary invitation:

  • We are excited to invite you to [employee’s name] Xth anniversary celebration. It would be our honor to have you join us on the [date] at [location].
  • It has been X years since the start of [employee’s name] journey with us. Please join us to celebrate the special occasion on the [date] at [location]. 
  • This organization has grown from strength to strength since [name] started working with us X years ago. Join us on [date] at [location] as we reflect on the journey and celebrate their achievements. 
  • From the day the company started to now, [name] has shown unwavering support to our cause. We cordially invite you to celebrate their X work anniversary at [location] on the [date].
  • Through challenges and successes, [name] has been at our side, enabling us to grow and become the business we are today. We would like to invite you to their work anniversary party to be held on [date] at [location].
  • We invite you and your family to [name’s] Xth work anniversary celebration to be held on the [date] at [location]. 
  • Dear [names], we at Company X would love to host you as guests at [name’s] surprise Xth anniversary celebration. It will be held at [location] on the [date]. 

How To Deliver Work Anniversary Invitations

When the time comes to send the work anniversary invitations, delivery is crucial. This really depends on the level of formality of the occasion, where your invitees are situated, and how far ahead in time the event is due to be held. 

Based on this, consider whether it’s best to hand out physical invitations or send them via email. You could also distribute them via the company’s intranet or publicly post them in places where it makes sense to do so. 

Final Thoughts

Work anniversaries are important milestones to celebrate in your company. Whether it has been 1, 5, 10, or 20 years, we’ve got dozens of work anniversary gift ideas for you. 

If you’re planning an event to mark the occasion, our tips to create a work anniversary invitation should help you make it one to remember.

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